Job Responsibilities:

• Screening phone calls and enquire
• Arranging meeting and appointments.
• Attending meeting to take minutes and prepare meeting minutes.
• Sorting and distributing incoming email, faxes and post, circular to related person.
• Sorting and distributing documents from store to related person.
• Maintaining filling and recording documents.
• Sort all incoming mails or post
• Ensure a systematic filling system are in place as per company policy with special emphasis on important documents (in both printed and electronic/soft copies).
• Any other ad-hoc tasks when required

Job Requirements:

• Possess at least Diploma / Degree in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
• At least 3 years experience in related field. 
• Knowledge of office administrator responsibilities, systems and procedures.
• Excel in MS Office (MS Excel and MS Outlook, in particular).
• Hands on experience with office machines (e.g. fax machines and printers).
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Good written and verbal communication skills.
• Outstanding organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.