Responsibilities:

• Completing all assigned tasks and assisting with day-to-day operations
• Taking detailed notes and liaising with Managers, Supervisors, and other senior staff
• Preparing documents and updating records
• Generating regular reports for senior management
• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
• Create and update workflows
• Monitor project progress and address potential issues
• Measure and report on project performance
• Research competition to identify threats and opportunities
• Prepare necessary paperwork for regular company procedures
• Update internal databases
• Coordinate daily calendars of senior managers/directors
• Plan appointments and events
• Respond promptly to directors' queries
• Make travel arrangements for directors
• Suggest more efficient ways to run the office and troubleshoot malfunctions
• Keep senior management informed with detailed and accurate reports or presentations
• Conduct research and prepare presentations or reports as assigned
• Attend meetings and keep minutes
• Handle and prioritize all outgoing or incoming correspondence
• Handle confidential documents ensuring they remain secure

Requirements:

• Proven experience as executive secretary or similar administrative role.
• Excel in MS Office and ‘back-office’ software (e.g. ERP).
• Understanding of office management and basic accounting procedures
• Experience with basic research methods and reporting techniques.
• Strong organizational and time-management skills.
• Excellent communication and negotiation abilities.
• Integrity and confidentiality.
• Possess at least a Bachelor's Degree in business administration or relative field.