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Hr & Admin Executive / PA for MD
Mohon Sekarang
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Hr & Admin Executive 

Job Description 

(a). To handle payroll processing, admin reports, overtimes claim and maintain staff confidential information;

(b). Develop and maintain an effective control system of filling, records, communication and correspondences, to ensure the proper documentation & information flow;

(c). Responsible for the full scope of general administration functions of the company, includes tenancy agreements, permits, licenses, insurances & maintenance;

(d). Responsible for Immigration matters issues;

(e).To manage workers disciplinary issues matters such Issue Memo, Warning , Reminder ,Staff performance appraisal,

(f). To manage Dispatch & Receptionist;

(g). Well-verse in Government liaison such as EPF, Socso, LHDN, HRDF, business licenses and immigration & handling of issuing the monthly payment;

(h). To handle medical, leave management and allowances as per existing HR Policy and Guidelines;

(i). Maintains company organization charts and the employee directory;

(j). Prepare, liaise with training provider, make arrangement for employee’s training, document and maintenance of training records;

(k). Responsible for overall public relation activity of the Company related to HR any visit;

(l). To provide daily general administration support to ensure the smooth running of day-to-day office, business operational and all the site’s activities;

(m). Developing, reviewing, and improving administrative systems, policies, and procedures;

(n). Administer recruitment activities and selection process including sourcing, pre-screening, interviewing and short-listing candidates to ensure a timely, organized and comprehensive procedure is used to hire staff together conduct HR Induction / orientation for new staffs;

(o). In-charge of office maintenance and upkeep of office equipment's;

(p). Liaise with external auditors to answer any query on payroll matters;

(q). Possess Company's insurance matters including liaised with agents and submission relevant documentation to process the claims matter & renewal;

(r). Ensure a safe, secure and well maintained facility at work place that meets health, environment and security of employees in accordance with government regulations;

(s). Assist to HR Manager daily functions and duties;

(t). Support all HR systems administration.

Requirement of this role  

- Good command in both oral and written English and Bahasa Melayu;

- Computer literate and skilled in MS Office, Excel & Powerpoint application;

- Good interpersonal skill with pleasant personality;

- Candidate must possess at least SPM, Diploma or Degree in Business Studies/ Administrative/ Management/ Human Resource Management or equivalent.

- At least 3 Year(s) of relevant working experience in the related field is required for this position.

- Self-motivated and able to work independently & work under minimum supervision

Personal Assistant to MD/ Secretary 

Job Description

(a)Supporting MD in his day to day management activities;

(b)Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests;

(c)Arranging and monitoring travel arrangements and itineraries, planning and organising meetings, and daily appointments, preparing confidential reports, correspondences and minutes of meeting, answering calls and liaising with clients competently;

(d)Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate;

(e)Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in;

(f)Ensure guests meeting with the MD are well taken care of;  

(g)Attending meetings on your MD’s behalf, planning, organising and managing events and conducting research;

(h)Provide secretarial support to MD, drafting communications on your boss's behalf, preparing presentations;

(i)Reading, monitoring and responding to your MD's emails as much as possible, highlight urgent correspondence and print attachments.

(j)Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive;

(k)Preparing correspondence on your Managing director's behalf, delegating work in his absence;

(l)Delegating work in your MD's absence, and to have high level of confidentiality in all personal and confidential matters;

(m) Maintain strict confidentiality and interact professionally with all levels of management, staff and business associates;

(n)Able to multitask and meet required deadlines without neglecting other Responsibilities;

(o)To undertake other assignments and related duties as and when required by the MD.

Requirement of this role

a) Minimum of 3 years of experience in similar or related position;

b) Good command of both written and spoken English, Malay, Mandarin will be an added point ;

c) Possess high degree of confidentiality and accountability ;

d) Possess strong administrative, managerial, planning and organisation capabilities;

e) Possess high level of communication, problem solving, analytical and strategic planning skills ;

f) Attentive to details and deadlines and able to work under pressure ;

g) Possess mature, proactive, independent and multi-tasking skills;

h) KPI orientated and able to work late and on weekend


Perks & Benefits

  • Personal development opportunities
Mohon Sekarang